Office Manager / Personal Assistant (part-time), administrative and architectural assistance potential (full-time) – San Clemente, CA, US | Works



FoxLin Architects


San Clemente, California, United StatesSite:

Wed, Sep 22 ’21Posted on:

Part timeType:

Foxlin is an award-winning architectural firm with a wide range of local and international projects. We are looking for someone to help with administrative tasks including but not limited to filing, accounts receivable / payable, HR, payroll, accounting / tax preparation, email checking, account management, property / asset management, shopping, trip planning, laser scanning of properties, purchasing, data analytics, purchasing, marketing / social media, and much more . The salary is commensurate with experience and the location is in the beautiful town of San Clemente. The administrative work is probably part-time. If the candidate wishes to work full time, a training in architecture would be a plus.

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job description

+ Assist in the management of office finances, contracts, accounts payable / receivable, invoicing and coordination with the accountant

+ Help maintain office facilities, supplies and equipment, hardware and software

+ Help with HR, payroll and audit activities

+ Answer phones, manage mail

+ Help with data entry, data analysis

+ Help with time management, including own time and that of others

+ Assist in business development, including supporting direct business development awareness, proposals, contracts and social media coordination

+ Assist with public relations / marketing on behalf of the office, including engagement of editors, editors and curators as well as social media and website development

+ Help maintain logs and manuals of office processes

+ Manage properties / assets

+ Help with as-built drawings

+ Go shopping

+ Help other businesses as needed

Terms & Conditions

+ Autonomous, determined to take on more than expected and work in a fast-paced and rapidly changing entrepreneurial environment

+ Motivated to learn quickly and improve as a professional

+ Attention to detail, organized, precise and reliable

+ Excellent collaborator and team player with excellent improvisation and problem-solving skills. Excellent verbal and written communication skills.

+ Enthusiastic, positive, compassionate and supportive of others

+ Knowledge of administrative and office procedures and systems such as MS Office, file and records management, form design and other office procedures and terminology

+ Knowledge of electronic equipment, computer hardware and software, including applications

+ Knowledge of the principles and processes of client and personal service delivery

+ Knowledge of office management systems and procedures

+ Excellent organizational and time management skills

+ Ability to multitask and prioritize daily workload

+ High school diploma

+ 1-2 years of previous professional experience

Preferred skills or traits

+ Exceptional social skills

+ Knowledge of Adobe Creative Suite

+ Social media enthusiast

+ College diploma

+ Up to date with the latest gadgets and desktop apps

+ Knowledge of the construction / architecture / engineering industry

+ Experience in architecture, Ability to manage projects

+ Knowledge of Mandarin Chinese would be a plus, but certainly not expected

Salary and hours

The salary is proportional to experience. Hours are flexible but will likely require 10-20 hours / week.

To apply

Please send your resume, availability, cover letter, references (if available) and desired salary range, and whether you are looking for full-time or part-time work. We look forward to hearing from you.

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